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Job title: Faculty of Business and Information Technology – Graduate Program Assistant – Limited Term
Company: Ontario Tech University
Job description: Faculty or Department: Faculty of Business and Information Technology
Number of Positions: 1
Position Title: Graduate Program Assistant
Appointment Type: One-year Limited Term with possibility of renewal
Hours of work: 35 hours per week
Salary Range: Level 6 – Starting Salary, Step 1 $49,558
Posting Date: September 15, 2021
Closing Date: September 29, 2021
Job Summary:
The Faculty of Business and IT (FBIT) seeks a Graduate Program Assistant. Reporting to the Director, Planning and Operations, and working closely with the Associate Deans and Graduate Program Directors, the incumbent will provide a high level of administrative support to all graduate programs.
Nature of work:
- Reports to the Director, Planning and Operations (FBIT)
- Office based work environment with some travel for recruitment
- Sitting with extended periods of computer use
- Handling difficult situations appropriately when advising students
Responsibilities/accountabilities:
- Act as primary contact for all graduate students from admission to graduation, providing support related to course selection, program requirements, scheduling and registration.
- Provide information to prospective Graduate students about programs, admission requirements, application procedures and general aspects of the graduate programs.
- Assists in the development of all graduate program recruitment and promotional materials such as admissions publications, brochures, videos and web pages
- Provide administrative support to Graduate Program Directors and coordinate and attend all Graduate Education Committee and Graduate Admission Committee meetings.
- Promote FBIT graduate programs at graduate fairs
- Provides graduate student academic advising on matters such as internship and capstone processes, conducting student audits and checking internship eligibility
- Coordinate with Registrar on setting up courses, handling grades and exams
- Support timetabling, class size and section planning processes
- Provide support for graduate program reviews
- Liaise with the School of Graduate and Post-Doctoral Studies to ensure compliance with all SGPS policies.
- Provide general administrative program support including managing of correspondence, filing, and maintaining distribution lists.
- Plan and coordinate FBIT graduate orientation bootcamps and other events for FBIT graduate students
- Other general duties as assigned.
Required Skills
- Well-developed written and oral communication skills, and strong presentation, organizational and time management skills.
- Technically proficient in the use of Microsoft Office applications, Adobe Connect, social media platforms and Google Drive.
- Working knowledge of web applications and previous experience with Banner and EPAF would be considered an asset.
- Proven team player dedicated to excellent customer service with public relations skills.
- Ability to manage many tasks simultaneously in a fast-paced environment.
- Demonstrated ability to exercise a high degree of professionalism, good judgment, initiative, tact, and discretion.
- General understanding of FBIT graduate program topics including IT security, AI, analytics, computer science and business
- Willing and able to work flexible hours to meet deadlines and to attend evening or weekend events and activities.
Education
- Completion of post-secondary education or equivalent combination of education and experience.
- Verification of Academic credentials may be required Required Experience
- 1 to 3 years of related successful experience in a university environment
How to Apply:
Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until September 29, 2021 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.
This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website and which may be amended from time-to-time.
Ontario Tech University is an equal opportunity employer and welcomes applications from all qualified candidates, while especially encouraging applications from women, members of visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation, gender identity, and gender expression. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents and Indigenous Peoples in Canada will be given priority.
Ontario Tech University respects people’s different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.
If you require an accommodation to participate in the recruitment process, please notify the hiring manager or , Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s
The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi. Job Location Oshawa, Ontario, Canada
Expected End Date
N/A
Expected Start Date
N/A
Campus Travel
N/A
Salary Grade
Staff Level 6
Expected salary: $49558 per year
Location: Oshawa, ON
Job date: Fri, 17 Sep 2021 02:07:50 GMT
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