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Job title: Program Assistant
Company: Social Sciences and Humanities Research Council
Job description: Persons legally entitled to work in Canada who are currently residing in Canada and Canadian citizens residing abroad.
Closing date: July 29, 2021
Special posting considerations: Preference will be given to Canadian citizens.
IMPORTANT NOTE: NSERC and SSHRC are closely following the recommendations of appropriate health authorities in light of the rapidly evolving situation concerning COVID-19. As a result, all assessments will take place remotely, until further notice.
The results of this competition may be used to staff similar term or indeterminate positions within SSHRC.
IMPORTANT NOTE: Candidates must clearly demonstrate in their cover letter how they meet the education and experience factors listed in the essential and asset qualifications. The cover letter should not exceed two (2) pages (8.5X11; 11 point font; normal margins). Please note that it is not sufficient to only state that the qualification is met. Resumes will be used as a secondary source to validate the experience described in the cover letter. Failure to clearly demonstrate in your cover letter how you meet the screening criteria (Education and Experience) will result in the rejection of your application. Candidates will not be solicited for incomplete or possible missing information.
This position is located in our office in Ottawa, Ontario. As a result of the global pandemic, SSHRC and NSERC employees are currently working remotely. When the current situation reverts, the successful candidate would normally be required to report and work onsite from the Ottawa office. Please note that the candidate is responsible for any relocation fees. The employer will not accept any expense claims.
We are committed to being an employer of choice by offering a progressive, positive and flexible work environment. We value our contribution to Canada and are proud of our reputation for supporting research excellence.
Job Summary
The Program Assistant (PA) upholds the integrity and quality of the agency’s programs and peer review processes by providing administrative, technical and scheduling support. Through the knowledge and communication of information about the agency’s systems, policies and procedures, the PA provides quality frontline assistance to partnering organization and/or students, applicants, and grant holders applying for grants, scholarships, fellowships, awards or prizes issued through its programs.
Statement of Qualifications
Education
High School Diploma or equivalent approved by the Public Service Commission (PSC)
Experience
Sound* experience in providing administrative support services
Sound* experience with current office technologies and standard software packages
Experience** in client relations
Experience** in grants and contributions funding administration would be considered an asset
*Sound is equivalent to one (1) or more years of experience.
**Less than one (1) year of experience.
Knowledge
Knowledge of administrative procedures
Knowledge of the Council’s policies, programs, and objectives
General Knowledge of the Access to Information and Protection of Privacy Act and the Official Languages Act
General Knowledge of peer review would be considered an asset
Abilities
Ability to plan, prioritize, manage and coordinate a high volume of diverse activities under the pressure of tight deadlines
Ability to use word processing, spreadsheet, electronic document exchange and database software
Ability to be proactive within a team environment and work autonomously
Ability to work well in and adapt to a changing environment
Ability to communicate effectively verbally and in writing
Critical thinking skills and ability to solve problems
Personal Suitability
Thoroughness
Reliability
Judgment
Team player
Tact and diplomacy
Adaptability
Initiative
Client Oriented
Condition(s) of Employment
Security Clearance: Reliability Status
In their application, candidates must fully demonstrate that they have all of the required qualifications.
We are committed to inclusive, barrier-free recruitment processes and work environments. If contacted regarding this competition, please advise us in a timely fashion, of any accommodation assistance you require to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.
We are an equal opportunity employer and encourage applications from women, members of a visible minority group, Indigenous Peoples and persons with disabilities.
Organizational Needs
Selection may be limited to members of the following Employment Equity groups: Indigenous Peoples, persons with disabilities, visible minorities, women.
Acknowledgment of receipt of applications will be sent. Only those selected for an exam/interview will be contacted.
If you require additional information on the position, please contact us at
Expected salary: $52402 – 61653 per year
Location: Ottawa, ON
Job date: Fri, 16 Jul 2021 23:54:54 GMT
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