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Job title: HUB ADMINISTRATIVE ASSISTANT
Company: Ontario Clean Water Agency
Job description: The Ontario Clean Water Agency (OCWA) believes in Our Communities, Our Environment and Our People. As a trusted partner to municipalities, First Nations communities, businesses, governments and institutions across Ontario, we provide our clients with total solutions in water and wastewater. We are dedicated to working closely with our clients to help them build healthy sustainable communities and organizations and provide safe and reliable drinking water to thousands of Ontarians each day.
Become a Hub Administrative Assistant with the OCWA today!
What can I expect to do in this role? In this role, you will provide administrative assistance in support of all activities required for the Kawartha Trent Region. This will include assisting the Managers by producing correspondence/reports, receiving inquiries, arranging meetings, maintaining databases/filing systems, coordinating information, purchasing/accounts payable, following up with suppliers, correcting discrepancies, accounts receivable, monitoring/processing documentation; attendance, payroll and human resources support.
How do I qualify?
Knowledge: • Excellent knowledge of office administration, procedures and processes.
- Demonstrated knowledge of administrative practices, policies and procedures related to purchasing (including general accounting principles) accounts payable, Attendance Clerks/Coordinator (ACC) attendance, and payroll.
- Post-secondary education in business administration would be an asset.
- Excellent knowledge of computers; ability to use word processing, spreadsheet and software (e.g. GP Dynamics, Microsoft Outlook, Word, Excel, Power Point, Lotus Notes, Hansen, WIN, Internet).
- Knowledge of general financial and accounting principles; accounts receivable, reconciliations and budget forecasts.
- Knowledge of business processes of organization to conduct and assist in the preparation of financial analyses in support of strategic operational and business planning process.
Skills and abilities include: • Excellent planning, time management and organizational skills
- Excellent oral communication and customer service skills to liaise with clients, vendors/suppliers to respond to inquiries.
- Good written communication skills to prepare routine correspondence, meeting minutes and various documents.
- Good analytical and evaluation skills to analyze data and prepare reports/summaries
- Excellent problem solving skills to support the analysis of financial reports and data for operational planning and budgets.
- Good research skills to gather data from a variety of sources to explain expenditure and budget discrepancies.
- Ability to work independently and in a team oriented environment.
- Ability to travel within the region as needed.
What’s in it for you? • Flexible learning and development opportunities.
- Opportunities for career advancement and specialization with the largest provider of water and wastewater services in Ontario.
- Work with the partner of choice for more communities than any other water and wastewater service organization in Ontario for over 25 years.
- Work with an organization committed to innovation and advanced technology.
- A defined benefit pension plan; Comprehensive Health Plan; Life and Disability Insurance.
- Maternity and parental leave top-up benefits including for adoptive parents.
Additional Information:
Address:
- 1 Temporary, duration up to 12 months, 2115 Hwy 12, Brechin, Central Region
- 1 Temporary, duration up to 12 months, 48 Lagoon Rd, Lindsay, East Region
Compensation Group:
Ontario Public Service Employees Union
Understanding the job ad – definitions
3.7
Category:
Administrative and Support Services
Posted on:
Thursday, February 18, 2021
Note:
- T-AQ-161078/21(2)
How to apply: * You must submit your application using only one of the methods identified below.
- Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the
. * Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
- Be sure to quote the Job ID number for this position.
- OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
Send application to:
Ontario Clean Water Agency
Hiring Manager: Helena Milchin-Raposo
Collection of Information
Your personal information is being collected and will be used to determine your qualifications for employment with the Ontario Public Service, and for recruitment modernization initiatives. OPS Careers is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25 and this collection of personal information is necessary to the proper administration of OPS Careers.
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All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee’s exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Thursday, March 4, 2021 11:59 pm EST. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
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Les annonces d’emploi pour les postes désignés bilingues sont publiées en anglais et en français sur le site Web. Les annonces pour les postes qui ne sont pas désignés bilingues ne sont pas traduites et elles figurent en anglais seulement, tant dans la version française que dans la version anglaise du site.
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Last Modified: 2021-01-05 9:48:10 AM
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Expected salary: $24.28 – 28.23 per hour
Location: Ontario
Job date: Mon, 22 Feb 2021 03:14:19 GMT
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