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Job title: Full Cycle Bookkeeper
Company: PeopleToGo
Job description: Job Title: Full Cycle Bookkeeper
Type: Permanent
Location: Markham, ON
Start Date: August 16, 2021
Days/Hours: Monday to Friday/ 9:00 AM to 6:00 PM
Hours/Week: 40
Salary Range: $55,000.00 TO $65,000.00
Position Summary:
The Bookkeeper will manage and provide full cycle accounting including but not limited to, AR, AP, Inventory, transactions/statement reconciliation, team member expenses and more. Additionally, you will be a key point of contact with our vendors/suppliers and in contact daily to ensure accuracy of orders/pricing/products and ensuring any issues are resolved. This role will also develop an end-to-end understanding of our inventory, lead ongoing and recurring tasks – including purchase orders, inventory audit, and reconciliation. The role is dynamic and will evolve over time according to the needs of the business.
Responsibilities:
Accounts Receivable
- Using QuickBooks to issues invoices to our partners/clients
- Ensuring payments are received and applied in a timely manner
- Work with customers to promptly resolve issues with suitable outcomes (discount, replacement, refund)
Accounts Payable
- Manage and automate vendor payment process with Accuracy:
- Reconciling bank accounts and credit cards by gathering receipts and invoices and balancing information
- Partner with warehouse incoming team to make PO adjustments where necessary to receive
- Assist with reviewing of expenses, payroll records etc. as assigned
Inventory
- Creation and maintenance of accurate inventory parts using QuickBooks Online inventory system
- Managing inventory accuracy and reconciliation within QuickBooks and working with team to also ensure ongoing accuracy
- Supporting Team with physical inventory count process
- Resolving inventory related issues with vendors/suppliers daily
Other Daily Activities
- Ongoing and regular proactive communication with suppliers, vendors, providers, and internal teams
- Posting and processing journal entries to ensure all business transactions are recorded
- Supporting business with placing Orders with regular vendors
- Maintaining financial records for company by analyzing balance sheets and general ledgers
- Corrects errors by rectifying or posting adjusting journal entries
- Maintains general bookkeeping by reconciling accounts receivables
- Secures financial information by maintaining confidentiality and organized filing in SharePoint
- Maintains company’s accounting standards by following policies and procedures
- Assist in the processing of balance sheets, incomes statements and other financial statements according to legal and company accounting and financial guidelines
- Updates job knowledge by participating in educational opportunities
- Assist senior accounting staff in preparation of monthly/ yearly closings
- Comply with Generally Accepted Accounting Principles (GAAP) for financial statements
- Ensuring double orders are not created by implementing process/check to proactively reduce duplicate ordering
- Products created/entered are accurate through holding vendors accountable to providing accurate/detailed invoices as required
- Accuracy of product model data (Working with Incoming team)
Reporting/ Fillings:
- Actively tracking data as required by the business
- Improve work processes and efficiency by creating and implementing strategic plans
- Document all crucial processes in a standard operating procedure Document and update as necessary when processes are altered
- Presenting financials/reporting monthly to Management team.
- Filing of GST/HST and any other relevant filings with the CRA.
- Including daily/ad-hoc activities needed such as but not limited to Audit/Reporting, research, Coordination, etc.
- Conducting bi-weekly inventory audits to ensure accuracy and to identify discrepancies
- Develop monthly financial statements that include cash flow, profit and loss statements, and balance sheets
- Provides financial status information by preparing weekly/ monthly and special reports
- Install measures to measure and analyze variants in expenses
- Assist in financial and tax audits and general ledger preparation
- Update financial data in databases to ensure that information will be accurate and immediately available when needed
Qualifications
- B.SC or BA in Accounting, Finance, or relevant field of study
- 3 to 5 years of Accounting/ Bookkeeping Experience
- Advanced knowledge of MS Office (especially Excel)
- Experienced in QuickBooks Online (Required – at least Intermediate Experience)
- Knowledge of best financial reporting principles and practices (GAAP)
- Microsoft Outlook/ SharePoint
- Full-Cycle Accounting Experience
- Advanced Computer proficiency
Expected salary: $55000 – 65000 per year
Location: Markham, ON
Job date: Fri, 20 Aug 2021 02:26:18 GMT
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