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Job title: Finance Assistant – Accounts Payable
Company: Somerset West Community Health Centre
Job description: JOB POSTING
Position Title: Finance Assistant – Accounts Payable
Classification: Bookkeeper
Pay Band: $25.10 per hour to $29.53 per hour
Type: Permanent Part-Time (0.80 FTE)
Department: Corporate Services
Reporting to: Finance Coordinator
Deadline: Friday March 12th, 2021 at 5:00 PM EST
POSITION DESCRIPTION:
Reporting to the Finance Coordinator, the Finance Assistant is responsible for the accurate and timely processing of Accounts Payable and other financial information.
POSITION RESPONSIBILITIES:
Accounts Payable Responsibilities:
- Creates and maintains vendor records and EFT data as required.
- Ensures that all invoices are properly authorized and coded.
- Records invoices accurately and promptly according to established procedures.
- Reconciles vendor statements and follows up on any unpaid invoices or unresolved differences.
- Issues and distributes semi-monthly cheque and EFT payment batches.
- Prepares and distributes EFT remittances, maintains register reports and void cheque listings.
- Monitors and reconciles historical aged trial balance.
- Maximizes vendor adoption of EFT payment method.
- Maintains accurate and current financial records, source documents and vendor files.
General Accounting Responsibilities:
- Records capital assets, maintains schedules of acquisition and depreciation.
- Responds as required to internal and external queries on financial issues, e.g. support to program audits and financial reporting.
- Sets up and maintains bring forward system for action dates.
- Assists the Finance Coordinator with the preparation of funder-compliant budgets and reports.
- Prepares analysis as required.
- Provides general audit support as required.
- Performs other duties and special projects as required.
Payroll and Accounts Receivable:
- Provides back up for payroll functions
- Provides back up for daily deposits
- Provides back up for invoicing
General Employee Responsibilities:
- Keeps up to date on legislation, regulations and funder guidelines/requirements affecting Somerset West payroll, accounting systems, policies, practices, procedures, compensation, benefits and pension.
- Ensures compliance with organizational decisions, policies and procedures within his/her area of responsibility.
- Preserves confidentiality of all client, employee and financial information.
- Complies and adheres to all applicable Centre policies and procedures
- Complies and adheres to Generally Accepted Accounting Principles and CRA legislation
Organizational Responsibilities:
- Respects and values the diversity of the community and individuals
- Supports the Centre’s student placement programs
- Contributes to the Centre’s work by participation in activities that seek to strengthen collaborative and interdisciplinary teamwork, such as inter-component committees and working groups, strategic planning and accreditation.
- Participates actively in team meetings
- Participates in the development of policies and procedures by providing feedback in the Centre’s policy development process
- Participates in team and individual professional development opportunities
Occupational Health and Safety:
The employee must also work within the scope of all legislative and Centre policies related to occupational health and safety. In this capacity, the employee:
- Must read and follow the Centre’s occupation health and safety policies.
- Must have an OH&S Review at the beginning of their employment.
- Must participate in any mandatory training the Centre provides including WHMIS, Worker or Supervisor Health and Safety Training.
- Must complete the AODA training.
- Must participate in Non Violence Crisis Intervention Training.
POSITION REQUIREMENTS:
Key Competencies:
- High level of organizational and time management skills in a fast-paced environment.
- Demonstrated ability to prioritize, to be flexible, and to meet deadlines.
- Ability to accomplish work that is diverse and complex in nature.
- Excellent interpersonal, oral and written communication, and customer-relations skills.
- Knowledge of and proficiency in general office procedures and practices.
- Demonstrated ability to promote and model teamwork; positive and co-operative attitude to work within a team setting to ensure an effective and efficient working environment.
- Demonstrated ability to model “client centred” service delivery.
- Demonstrated proficiency in the use of computers and various software applications, including advanced-level computing skills in Excel and ACCPAC accounting software and Ceridian payroll software.
Education/Training/Experience:
- Relevant professional certification an asset
- Additional training in accounting and payroll software applications
Professional Experience:
- Three to five years full-time experience in accounts payable in a non-profit, charitable, and community setting.
- Experience with computerized financial information systems, including a sound knowledge of automated bookkeeping, payroll, and accounting systems, preferably using ACCPAC and Ceridian.
- Knowledge of and familiarity with relevant legislation and practices.
- Experience in a non-profit, community-based organization
- Experience with and and interest in working in a diverse, multi-cultural, multi-disciplinary team environment.
Language(s):
- English is required.
- Other Language(s) are an asset
If interested, please submit a cover letter and resume by Friday March 12th, 2021 at 5:00 PM EST to:
If at any stage in the selection process you require special accommodation, please let us know the nature of the required accommodation.
Somerset West Community Health Centre is an equal opportunity employer who values the diversity of individuals in our programs and services.
Due to the high volume of applicants, we can neither confirm receipt of nor respond to inquiries regarding your application. Only candidates selected for an interview will be contacted
Expected salary: $25.1 – 29.53 per hour
Location: Ottawa, ON
Job date: Sat, 27 Feb 2021 04:49:36 GMT
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