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Job title: Executive Assistant
Company:
Job description: Executive Assistant
Part-time: 20 to 25 hours a week
Pay: $30 to $35 / hour
Type of position: May be part-time employee, or ongoing freelance contract (to determine with candidate)
Work is mostly remote, with regular in-person meetings in Toronto (post-pandemic)
We’re looking for an executive assistant based in Toronto for Misha Glouberman, our business owner and principal consultant. Our small team needs a creative problem solver to manage administrative systems and tasks. This role involves a wide range of responsibilities, from the biggest picture to the smallest detail. You’ll directly contribute to our capacity to help clients, stay on course, and agilely respond to a changing business landscape.
The central goal for this position is to help Misha maximize the effectiveness of his time, step away from as many administrative tasks as possible, and focus on the work that drives the business and helps our clients.
You might enjoy this job if:
- You value having flexibility in how you work, where output is what matters
- You enjoy working on a remote but tight-knit team
- You’re excited by the idea of designing and maintaining well-running systems
- You love solving new problems, big and small
- You enjoy collaboration, discussion, and iteration
- You are a self-starter who’s good at taking initiative and seeing a project through
- You like the idea of supporting work that make people’s lives better, and helps organizations be more human
- You get satisfaction out of doing both fine-grain detailed work and big picture thinking
- You’re great at planning ahead, but also able to deal with things arising at the last minute
If that sounds like a job that excites you, please read on!
Requirements: Possible tasks
The most important thing is that we need a creative problem solver who is interested in helping Misha find efficient ways to maximize his time and energy. This is more important than any specific task. That said, here are a few tasks we imagine will help with our central goal:
- Inbox, Calendar, and Task Management
- Note-taking and Meeting-shadowing
- Invoicing and Client Relations
- Project Management
- Managing administrative systems and documenting processes
- Managing personal tasks
- Researching solutions to hard-to-solve problems (and easy ones too!)
- Organizing events, classes, and workshops
- Helping out with expense tracking and simple bookkeeping
- Being a second set of eyes on documents, client meetings, and projects
- Occasionally updating website, social media, and managing email lists
Traits we’re looking for:
- Previous experience in a related role is a great plus (e.g. Executive Assistant, Virtual Assistant, Office Manager, Online Business Manager)
- Organized, very detail-oriented, and knows how to make a plan
- A creative and analytical mind, that can break down problems but also propose novel and unseen solutions
- Great at communicating with clients and other folks outside the organization, by email, phone, Zoom and (one day!) in person
- Excellent writing and copy editing skills
- Can see the big picture and use that perspective to inform day-to-day decision making
- Ability to anticipate problems and needs
- Interested in ongoing learning, both in your own work and organizational operations
- A quick thinker and doer, who can swiftly produce high quality work
- Resourceful and adaptable, able to understand problems and develop solutions independently
Note: this is a part-time job, and we will work together to find a flexible way to organize your hours that works for all of us. It is probably a real plus if your work-style and schedule allow you to be flexible about when you work, and can allow a fair amount of availability throughout the workweek.
Additional Info: About us
We’re a very small team: There’s Misha Glouberman, and two part-time people supporting the work he does. Our work is mainly about helping people communicate in ways that are more authentic, honest, compassionate, and effective, mostly (though not only) at work. Recently, we have also focused on other ways to help people grow and thrive — such as building resilience and meaningful connections during the pandemic. We do workshops, consulting, coaching, speaking, facilitation, and events. Misha is the co-author of a book.
- We are a values-based organization. Transparency, Compassion, and Curiosity guide our business practice, both internally and externally.
- We are changing and adapting. The nature of our work is ever-changing and is currently undergoing more change than usual. This isn’t a business where we make the same widgets every week.
You can see a bit more about our work on or .
Expected salary: $30 – 35 per hour
Location: Toronto, ON
Job date: Wed, 31 Mar 2021 00:33:28 GMT
Apply for the job now!
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