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Job title: Contract Management Specialist 1 – Item
Company: New York State
Job description: Minimum Qualifications Candidates must be reachable on the Contract Management Specialist 1 eligible list OR eligible to transfer under Section 52.6, 70.1 or 70.4 of the Civil Service Law.
52.6 Transfer:
To be eligible for a 52.6 transfer, a candidate must have one year permanent competitive service in a 52.6 title allocated to salary grade 16 or above.
70.1 Transfer:
Employees with one year of permanent competitive service in one of the following titles:
Administrative Aide, Agency Program Aide, Education Program Assistant 1, Education
Program Assistant 2 are eligible to transfer to a Contract Management Specialist Trainee 1.
Employees with one year of permanent competitive service in one of the following titles:
Associate Auditor State Expenditure, Housing Specialist 1, Management Specialist 1 SL
and Senior Accountant are eligible to transfer to a Contract Management Specialist 1
70.4 Transfer:
Employees with one year permanent competitive service in a position within two salary grades and possess a Bachelor’s Degree from an accredited College. Applicants must have passed the PCO exam or the PATT exam.
Candidates may be required to serve a 2-year traineeship that leads to the grade 18 position. The traineeship includes a comprehensive training plan that will be individualized based on the candidate’s experience.
Duties Description – Review Purchase Requisitions (PRs) submitted by program areas and evaluate for completeness; follow up with program area to get all appropriate documentation.
– Based on New York State Procurement Guidelines ensure the vendor selection is appropriate and price reasonability is established.
– Ensure all terms and conditions of contractual agreement with vendor are consistent with OSC policy; seek advice from OSC Legal Services when necessary.
– Work with program staff to ensure contractual and procurement requirements and specifications are understood and documented at the appropriate level of specificity to
ensure the appropriate commodity or service is bid and comparable pricing can be obtained.
– Work with vendors and manufacturers to ensure product or service specifications are clear and unambiguous.
– Prepare and issue Invitations for Bid (IFB) and Requests for Quotes (RFQ) in accordance with the New York State Procurement Council Guidelines. Respond to questions from potential respondents in a manner that maintains fairness and competition.
– Evaluate responses to IFBs and RFQs and communicate the results with the program staff. Address concerns of program staff; follow up with respondents, if necessary, in a manner that maintains fairness and competition.
– Prepare Vendor Responsibility reviews when required.
– Maintain a complete procurement record in accordance with State Finance Law.
– Submit contractual agreements and procurement record to OSC’s Bureau of Contracts (BOC) when required; address all questions raised by BOC.
– Notify successful proposer/vendor of the selection and the non-successful proposer/vendor of the non-selection; issue Purchase Order to vendor.
– Process the procurement in the Statewide Financial System (SFS); update SFS with any changes in purchasing authority due to new fiscal year or lapsing of appropriations.
– Monitor the availability of funding for proposed procurements; work with budget analysts to resolve funding issues.
– Participate in Purchasing Community of Practice:
– Participate in regular meetings with the Purchasing Connections community-of-practice including planning agenda, preparing presentations, and answering questions.
– Participate in the preparation of the Purchasing Connections newsletter by monitoring customer questions to unit mailbox, participating in discussions of best practices and drafting news articles.
Additional Comments DESIRED COMPETENCIES:
– Ability to identify problems and develop solutions
– Ability to complete work with a high level of independence
– Ability to manage multiple priorities
– Knowledge of State Finance Law Section 163
– Knowledge of NY State Procurement Guidelines
– Familiarity with OGS Centralized contracts
– Strong customer service skills
– Experienced in Word and Excel
Some positions may require additional credentials or a background check to verify your identity.
Expected salary: $42986 – 71980 per year
Location: Albany, NY
Job date: Sat, 06 Mar 2021 04:44:08 GMT
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