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Job title: Assistant to the Chair
Company: University of Toronto
Job description: Date Posted: 03/23/2021
Req ID: 3187
Faculty/Division: UofT Mississauga
Department: UTM: Geography
Campus: University of Toronto Mississauga (UTM)
Description:
About us:
The university’s second largest division, U of T Mississauga has 17 academic departments and offers 156 programs in 92 areas of study. Home to approximately 15,000 students and over 1,000 faculty and staff, the campus houses the Mississauga Academy of Medicine, Centre for Medicinal Chemistry and Institute for Management and Innovation. With its distinctive interdisciplinary programs such as forensic sciences and biomedical communications, U of T Mississauga offers a broad array of continuing education programs and professional masters programs. Established in 1967, the campus features award-winning architecture, robust community partnerships and a dynamic student environment set amongst 225 acres along the Credit River in Mississauga.
Your opportunity:
Welcome to the Department of Geography, Geomatics and Environment University of Toronto Mississauga. Our friendly and vibrant Department offers programs in human and physical geography, GIS, and the environment, appealing to a wide range of students. The staff members in the Department are an integral part of the student experience at UTM, supporting technical needs and offering helpful and friendly advice on academic matters. Our leadership team provides an open and professional environment that fosters a culture built on respect, goal orientation, self-motivation, accountability and teamwork. We value our staff’s expertise and contributions to the advancement of the department’s goals while committing a work-life balance among our staff. Under the general supervision of the Department Manager and day-to-day direction of the Chair, the Assistant to the Chair is responsible for providing a full range of confidential secretarial and administrative support to ensure the efficient operations of the Chair’s office including but not limited to academic processes for searches, reviews, tenures, promotions, PTR, and research and study leaves, and managing all aspects of an intensive appointment schedule.
Your responsibilities will include:
- Implementing plans and process improvements for academic search activities
- Coordinating the tenure, promotion, continuing and sessional lecturer review processes
- Determining logistical details and activities for events and/or programming
- Keeping well-informed on leadership commitments and priorities
- Serving as a resource to others by providing (non-supervisory) job-related guidance
- Drafting internal and external communications
Essential Qualifications:
- Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
- Minimum three years of recent and relevant experience in providing academic support with academic searches, tenure, promotion, faculty and sessional lecturer review processes and other related activities.
- Familiarity with collective agreements (CUPE 3902 Unit 1 and Unit 3).
- Experience in a university setting with knowledge of academic procedures and policies as well as guidelines and practices.
- Experience providing senior level administrative support including coordinating meeting schedules, preparing itineraries and scheduling travel plans.
- Experience drafting, editing and preparing a variety of internal and external written communications.
- Computer proficiency in MS Office applications (Excel, Word, PowerPoint and Outlook).
- Experience in webpage maintenance and social media.
- Experience with SuccessFactors or comparable hiring platform.
- Highly service-oriented with a genuine commitment to fulfill the department’s mission and to offer quality service while fostering positive working relationships with all areas of the University.
- Excellent organizational, verbal and written communication skills.
- Ability to multi-task and deal effectively with competing priorities.
- Ability to work well under pressure and maintain confidentiality.
- Professional demeanor and effective interpersonal skills.
Assets (Nonessential):
- Familiarity with the University of Toronto’s policies, rules, guidelines and procedures.
To be successful in this role you will be:
- Approachable
- Communicator
- Diplomatic
- Multi-tasker
- Responsible
- Team player
Closing Date: 03/31/2021, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 — $61,846 with an annual step progression to a maximum of $79,088. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Expected salary: $61846 per year
Location: Mississauga, ON
Job date: Thu, 25 Mar 2021 06:47:42 GMT
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