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Job title: Administrative Assistant/Bookkeeper
Company: Organic Council of Ontario
Job description: Location: Anywhere in Ontario. Preference for candidates located within commuting distance of Guelph or Toronto.
OCO is seeking a part-time administrative assistant and bookkeeper familiar with Quickbooks Online and non-profit accounting. Experience with government grants, in particular those in the agricultural sector, is preferred. Knowledge of online expense management and program management tools is a strong asset.
Compensation: $18-$22/ hour pending experience and role with OCO. We are open to hiring a direct employee or contracting a service.
Hours: 8-12 hours per week, ideally at regular office hours in order to ensure optimal communication with the Executive Director and staff. Potential for increased hours over time pending funding.
Benefits: All staff at OCO receive a device and internet stipend while working remotely. Contractors are responsible for these expenses.
Start Date: February 2021
Key Responsibilities:
Administration and Office Management
- Collect and distribute mail and manage postage as needed (pending location)
- Support membership mail-outs (max. 1-2 times per year)
- Provide general office support and coordination as required
- Provide operational support to the Executive Director
Financial Administration and Bookkeeping
- Prepare invoice information and send out invoices and reminders
- Manage payments and assist with registration for events
- Support staff with development of grant claims and reporting
- Assist the Executive Director in maintaining all financial records
- Assist Executive Director in preparing materials for the Auditor
- Liaise with Bank and Credit Card companies when necessary to create/manage/maintain accounts and approvers
- Liaise with board and staff to ensure timely approval of payments
- Manage bank and virtual deposits (in-person deposits pending location)
Grant Reporting and Applications
- Support staff with development of grant claims and reporting
- Support staff with grant application submissions administration as needed
Technical and Communications
- Assist in the management of IT systems and telecommunications (e.g., office phone and internet system, web applications, and software set-up)
- Work with design and print consultants for organizational needs (website, business cards, letterhead, etc.)
Human Resources
- Assist in the set-up and maintenance of new Health Savings Plans
- Assist with insurance administration
- Administer payroll, vacation pay and source deductions
- Manage new staff paperwork
- Ensure that personnel files are properly maintained and kept confidential
- Canada Revenue Agency
- Ensure timely submission of HST remittances
- Ensure timely submission of source deductions
- Assist in the management of business account and proper signatory
- Update Industry Canada with relevant documents to maintain non-profit status
Other duties as Required
Support the organization to streamline and improve financial reporting, internal policies and controls, streamline operations and reduce expenses where possible.
To apply:
Please submit your resume and expression of interest in one pdf document to: by January 29th, 2020 at 5pm. Interviews will be held remotely via zoom on February 2nd and 3rd.
Please indicate you saw this posting at GoodWork.ca.
Expected salary: $18 – 22 per hour
Location: Ontario
Job date: Sat, 16 Jan 2021 00:22:16 GMT
Apply for the job now!
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