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Job title: Food Co-op Assistant Manager
Company: Berry Road Food Coop
Job description: The Berry Road Food Co-op is in the final stages of opening the retail food store and strives to create a collaborative workplace and ensure the values of a not-for-profit local food co-op and farm-to-home local community food security program. We are a multi-stakeholder co-operative that includes eaters, producers, workers, and community partners. We aim to provide viable food security initiatives that are specific to the needs of our Stonegate and Sunny Lea communities such as our cooperative retail grocery store, the Co-op Credit Program, and integration with local farmers and farmers’ markets. We will operate a community kitchen and café in Phase 2 of opening. We work together with the Stonegate Health Centre to develop local food & farm programs and workshops.
For more information, please visit . Berry Road Food Co-op is an equal opportunity employer and we strongly encourage applications from diverse backgrounds and communities.
Co-op Assistant Manager
The Co-op Assistant Manager is a community-minded self-starter and comfortable with working in a start-up environment. This position assists the General Manager in store operations, oversees the Co-op’s administrative duties and supports the General Manager with financial, purchasing and bookkeeping oversight. This position is responsible for all membership activities, and working with Purchasing Leads, Kitchen, and Programming Co-ordinators in planning and creating store promotions, events and programs using various forms of social media and graphic design tools, paying supplier and vendor invoices; payroll, employee record keeping, and basic HR and volunteer processes; direct coordination with the bookkeeper/accountant and the Co-op’s IT consultant; administrative support for BRFC’s Co-op Credit program and inventory management activities through the Point-of-Sale system.
The Assistant Manager will work with the General Manager to organize, plan, and monitor the customer shopping experience, as well as manage, train, and schedule the Cashiers. This role involves the necessary leadership associated with building and maintaining strong volunteers, who will work in the retail, office, purchasing & kitchen teams. Will involve data entry in the Inventory Management System, planning orders, and compiling records related to issuing and receiving deliveries.
The Assistant Manager will sit as a non-voting member on the HR and Finance Committee, acting as Committee Secretary and prepare recommendations for them as necessary.
Position Details: Full-time salaried employee.
Compensation: $50k/annum range.
TASKS and ROLE
- Act as Assistant to the General Co-op Manager to open the Co-op and provide overall hands-on operations and management of the retail store. Will involve data-entry into the Membership, Inventory Management System and Point-of-Sale systems.
- Provide direction, job assignments and training for Admin assistant and volunteers.
- Participate in regular staff meetings.
- Ensure office and floor supplies are available and ordered on time.
- Oversight of membership records and membership cards.
- Process payroll semi-monthly.
- Process new staff basic orientation & security aspects e.g: ID, important policies
- Oversight of entering timesheet data.
- Auditing, correcting and submitting time sheets to the Administration department for timely payments.
- Monitoring vacation time and participating in staff reviews.
- Ensuring new staff are entered into our HR systems and payroll processes.
- Be the first point of contact for payroll and HR issues.
- Safely and securely maintain employment records.
- Schedule floor staff when required.
- Enter vendor and supplier invoices into the accounting software.
- Print and mail cheques, process vendor and supplier payments.
- Coordinate safe reconciliation and bank deposits.
- Coordinate with the bookkeeper or accountant.
- Coordinate with IT Advisor.
- Perform administration tasks for the Co-op Credit Program (participant timesheets, invoicing community partners for CC funds, administrating transfer of CC funds from program to program, monthly CC program reporting.)
- Ensure that the administration area is appropriately maintained, clean, and safe.
- Other duties as directed.
QUALIFICATIONS
- Minimum 2 years of grocery retail/food co-op management experience.
- Experience with retail bookkeeping and accounting software, preferably QuickBooks.
- Familiar with Point of Sale software systems
- Strong written and verbal communication skills.
- Strong computer, spreadsheet, and online website skills.
- Comfort with coordinating staff and volunteers
- Comfort with handling and responsibility for large amounts of cash.
- Demonstrated knowledge of HR policies and practices.
- Ability to prioritize tasks well, and work within a fast-paced environment.
- Ability to work efficiently independently and within a team environment.
- Ability to work alternate weekends (Saturday) with General Manager
- Understanding of and appreciation for co-op values and working in a co-operative work environment.
Qualified candidates please send cover letter and resume to
Posting date May 8-17, 2021
Please indicate you saw this posting at GoodWork.ca.
Expected salary: $50000 per year
Location: Toronto, ON – Etobicoke, ON
Job date: Thu, 13 May 2021 22:21:11 GMT
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