How to use Microsoft Powerpoint?

werPoint presentations work like slide shows. To convey a message or a story, you break it down into slides. Think of each slide as a blank canvas for the pictures, words, and shapes that will help you build your story.

NOTE: For information about earlier versions of PowerPoint, see Create a basic presentation in PowerPoint.


Choose a theme

When you open PowerPoint, you’ll see some built-in themes and templates. A theme is a slide design that contains matching colors, fonts, and special effects like shadows, reflections, and more.

  1. Choose a theme.
  2. Click Create, or pick a color variation and then click Create.

Read more: Apply color and design to my slides (theme)


Insert a new slide

  • On the Home tab, click New Slide, and pick a slide layout.

Read more: Add, rearrange, and delete slides.


Save your presentation

  1. On the File tab, choose Save.
  2. Pick or browse to a folder.
  3. In the File name box, type a name for your presentation, and then choose Save.

NOTE: If you frequently save files to a certain folder, you can ‘pin’ the path so that it is always available (as shown below).


TIP:  Save your work as you go. Hit Ctrl+S often.

Read more: Save your presentation


Add text

Select a text placeholder, and begin typing.


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Format your text

  1. Select the text.
  2. Under Drawing Tools, choose Format.
  3. Do one of the following:
  4. To change the color of your text, choose Text Fill, and then choose a color.
  5. To change the outline color of your text, choose Text Outline, and then choose a color.
  6. To apply a shadow, reflection, glow, bevel, 3-D rotation, a transform, choose Text Effects, and then choose the effect you want.

Read more:

  • Change the fonts
  • Change the color of text on a slide
  • Add bullets or numbers to text
  • Change the color and style of a bulleted or numbered list
  • Format text as superscript or subscript


Add pictures

On the Insert tab, do one of the following:

  • To insert a picture that is saved on your local drive or an internal server, choose Pictures, browse for the picture, and then choose Insert.
  • To insert a picture from the Web, choose Online Pictures, and use the search box to find a picture.
  • Choose a picture, and then click Insert.


Add speaker notes

Slides are best when you don’t cram in too much information. You can put helpful facts and notes in the speaker notes, and refer to them as you present.

  1. To open the notes pane, at the bottom of the window, click Notes .
  2. Click inside the Notes pane below the slide, and begin typing your notes.

Read more:

  • Add speaker notes to your slides
  • Print slides with or without speaker notes


Give your presentation

On the Slide Show tab, do one of the following:

  • To start the presentation at the first slide, in the Start Slide Show group, click From Beginning.Shows the slide show tab on the ribbon in PowerPoint
  • If you’re not at the first slide and want to start from where you are, click From Current Slide.
  • If you need to present to people who are not where you are, click Present Online to set up a presentation on the web, and then choose one of the following options:
    • Present online using the Office Presentation Service
    • Start an online presentation in PowerPoint using Skype for Business

      TIP:  For information about viewing your notes as you give your presentation without the audience seeing them, see View your speaker notes as you deliver your slide show.


Get out of Slide Show view

To get out of Slide Show view at any time, on the keyboard, press Esc.

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